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We are able to conduct Operator License Applications to ensure you receive the correct license type for your business. Once you engage us in this service you will be required to provide essential information to complete all sections of the application. We are able to answer any questions you may have during this process, with regular contact encouraged and provided to ensure your peace of mind.
Applying by yourself? Do you need a neutral party to check over your application and provide expert advice? We are able to analyse your application prior to you submitting-ensure your application process goes smoothly and speedily. The price for this service is £150.00 + VAT.
Shared Online Calendar and VOL Portal Monitoring
The creation of an online calendar with access for our qualified consultants and your business, with editing available from both sides. We will plot key dates for your Operation, mainly centred around essential driver and vehicle dates and deadlines, including but not limited to:
Driver and Vehicle tachograph download deadlines (28 days and 90 days)
Driver licence check schedules
Expiry date of driver cards and licences
Driver CPC training schedule
MOT, PMI, Brake Test and Insurance renewal dates
Vehicle Tachograph calibration dates
And many more options to tailor your calendar to your needs. You will receive weekly email reminders of upcoming key dates, so you can focus on your business and allow us to monitor your areas of compliance. The price for this calendar service is £10.00 + VAT per week, charged the first week of every month for the previous month.
Weekly monitoring of your VOL portal is available for £5.00 + VAT per week. This ensures you do not miss out on informing the Office of the Traffic Commissioner (OTC) on key changes to your business, such as the adding or removing of vehicles or change in directors or business structure. Correspondence from the OTC will be monitored and advice will be provided to you on how to proceed. Your OCRS will also be monitored.
Tachograph Analysis
We are able to provide analysis of your Driver and Vehicle tachograph data using our own specialised software. This provides a simplified report, highlighting only the essentials (though more detailed reports are available on request). Send us your data on a daily, weekly or monthly basis and receive your reports back, ready to be stored in your Driver and Vehicle folders. Our analysis includes an explanation on any infractions detected, and advice on how best to proceed following any issues. Let us provide you with peace of mind and assurance.
Consultancy Services
General availability via phone or email every day for any questions or issues you may require assistance with. Checking of both Preventative Maintenance Inspection (PMI) sheets and Brake Test sheets to ensure your maintenance provider is providing you with the correct level of service and your vehicles are undergoing the right examinations. The provision of key driver forms such as Health Declarations, Eyesight checks and Next of Kin forms. Performance of scheduled driver licence checks. The price for this service is £50.00 + VAT per week.
One-off or exhaustive undertakings such as rearranging your filing system or analysis of a backlog of tachograph data are charged at a rate of £50.00 + VAT per hour. Please enquire for more details as to how we can assist you.
Package 1-Guidance Forms
This is a series of 80+ forms and documents designed for both Passenger and Road Haulage Operations. This package includes an explanation on how to use each of our forms, plus a 16 page simplified guide on your Operator License Responsibilities on a daily to yearly basis. Suitable for all License Types and especially useful for Restricted Operator License holders who can become overwhelmed by the duties of a Transport Manager or Responsible Person.
Refer back to our guides for clarification-allow yourself to focus on your business without the worry of your Operator License duties.
Our forms are designed to structure your day-to-day duties. An example of our forms include:
Driver Weekly Activity sheets-your drivers must record their working times and duties alongside their tachographs
Driver Daily Defect Inspection Spot Checks-ensure your walkaround checks are being conducted properly
Transport Department Meeting Agenda-cover your bases, assess situations, plan improvements
Sample Contracts of Employment, VOR tables, Driver Mandates and many more
These forms are simply designed but cover key areas that catch many Operators out. All forms are a one time purchase, which means your compliance as an Operator is safe for the long-term. Sent to you in PDF, Word and Excel format and designed to be printed for your customisation.
Existing customers will be entitled to any new forms or updated versions within the 2 months following their initial purchase, free of charge. Following this period forms may be purchased on an individual basis or a discounted Package purchase.
Package 2-Policies and Procedures
This is a series of *40+ Policies and Procedures applicable to both Passenger and Road Haulage Operations. Broad and simplified to cover the majority of Operators, and sent to you in a professional format. These policies help protect Operators and provide a framework for your business to remain compliant with your license conditions. Many Operators are caught out by a lack of written procedures and policies for staff to comply with-despite having an internal verbal understanding on your procedures. When you become the subject of a DVSA desk-based assessment, written policies become vital to demonstrating both good repute and a commitment to improvement and safety.
An example of our Policies and Procedures include:
Communication with OTC Policy-how and when do I need to communicate changes in my business with the DVSA?
Driver Induction Policy-what do I need from my new drivers? what do I need to provide them with to ensure high quality performance?
Preventative Maintenance Inspection Policy-what are the conditions on my license for maintenance inspection intervals? who is given permission to take these vehicle for inspection? what do I need to do following an inspection?
Internal Auditing and Meeting Policy-how often do we need to audit our systems? who needs to be involved? how can we improve our systems?
These policies and procedures cover both the smaller and larger business-remember the DVSA do not differentiate based on size of operation; you must be compliant in all areas.
Use our policies and procedures as a bedrock on which to customise further. Sent to you in PDF format and designed to be printed and filled in where indicated.
Existing customers will be entitled to any new or upgraded policies and procedures developed within 2 months of the date of their first purchase, free of charge. After this period policies may be purchased on an individual basis, or a discounted Package purchase.
*Please note some policies and procedures are contained within one document-you maybe receive less than 40 documents but you will receive the stated amount of policies.
*Total varies between PCV and Road Haulage
Package 3 - All Guidance Forms and All Policies and Procedures
This package contains all 80+ Guidance Forms, free guides for the transport side of your operation and all 40+ Policies and Procedures. Please see below for a small example of how our guidance forms and policies appear once printed into a suitable folder.
